FLAIRS'03 Call for Special Tracks Proposals

FLAIRS'03

The 16th International FLAIRS Conference

--- Call for Special Track Proposals ---

Casa Monica Hotel

St. Augustine, FL

May 11-15, 2003

Deadline for submission of proposals on July 19, 2002

As the Special Tracks Coordinator of FLAIRS 2003, I would like

to invite AI researchers to propose a special track for the 2003

International FLAIRS Conference, to be held at the Casa Monica

Hotel, St. Augustine, FL, May 11-15, 2003. A special track usually

consists of presentation of papers in an AI sub discipline or

special field, refereed by researchers and practitioners in the

field. Unlike workshops, where position papers and reports on

initial and intended work are appropriate, papers selected for

a special track should report on significant unpublished work

suitable for publication as a conference paper.

If you are interested in proposing a special track, please send

me a proposal as described below, by the deadline. The FLAIRS

organizing committee will respond to you on the acceptance of

the proposal by August 4, 2002. We expect this timetable to

provide sufficient time for publicity of the special tracks.

If you know of some AI colleague who might be interested in

proposing a track, please share this announcement with her/him

or send me the e-mail address of the colleague.

The conference will provide an umbrella for running all special

tracks. This entails affiliation with a well-known and well-

publicized conference, in addition to all the logistics of

actually holding such a meeting. High quality papers with

the level of maturity for a journal publication will be

considered to be included in a special issue of the International

Journal on Artificial Intelligence Tools (IJAIT) devoted to

FLAIRS-03. Special tracks papers are also considered for best

paper award.

Here’s a summary of the main aspects in chairing a special track.

· First time chairs will submit new special tracks to the coordinator.

· ST chairs will invite a program committee to support the special track.

· ST chairs will indicate the list of committee members to the

program chairs as designated reviewers.

· These designated reviewers for each ST will register at the

FLAIRS reviewing website as reviewers and will indicate the ST

for which they will review papers.

· Reviewers for the FLAIRS general conference will also be

able to register to review papers for a ST within their field.

This will broaden the input to the ST.

· All reviews will be submitted to the centralized FLAIRS

reviewing website.

· All ST papers will be made available to the ST chair along

with all the reviews at the FLAIRS reviewing website. If the

ST wants additional members of his/her committee to have access

to the reviews, this can be arranged with the program chairs.

· When all papers are reviewed, each ST chair will provide an

ordering of quality for papers in the track.

· The final decision of which papers will be accepted will be

made by the program chairs in consultation with the special

tracks coordinator and will be based on all reviews and the

ordering established by the ST chairs. The final decision about

how many of the ST papers to accept for each track will be

based on available space at the conference and quality of papers in the ST track.

· The ST chairs are welcome to invite speakers for the tracks

and to suggest panels in order to leverage the participation

of important researchers in the event.

· The program chairs and the ST coordinator will meet to prepare

the advance program, defining the final number of papers accepted

for presentation and the planning the conference including invited

speakers and panels.

· We will try to accommodate as many of the ST chairs preferences as we can.

Please find below the details to be included in your proposal and

more specific guidelines and responsibilities of a ST rganizer

for FLAIRS 2003, important dates, and a (nonrestrictive) list of

suggested topics. Please contact me (Rosina.Weber@drexel.edu)

with any questions that are not answered by the information below,

or would like to find out more about proposing a special track

for FLAIRS 2003.

I look forward to hearing from you,

Rosina Weber

FLAIRS 2003 Special Tracks Coordinator

Rosina.Weber@drexel.edu

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DETAILS TO BE INCLUDED IN YOUR PROPOSAL TO ORGANIZE A SPECIAL TRACK

1. Track Title

2. Rough estimate of size (# of sessions / papers) Usually, 4-5 papers per session, 1-3 sessions per track

3. Track Program Committee

4. Draft of your call for papers

GUIDELINES FOR AND RESPONSIBILITIES OF A SPECIAL TRACK ORGANIZER

· You are free to/responsible for choosing your organizing committee, consisting of researchers/practitioners in the

field.

· You are free to decide the focus of your track, in consultation with your organizing committee.

· You will directly publicize your track.

· You can invite co-chairs and program committee chairs, but each track is supposed to have one contact chair only

who will communicate with the ST coordinator.

· You are encouraged to independently publicize your track in newsgroups, websites, magazines etc.

· You must put up a web page to publicize your track and provide the Special Tracks Coordinator with the URL to link

to the FLAIRS conference web page.

· You will notify authors of acceptance/rejection of submissions.

· By August 22, send a copy of your call for papers to the coordinator/URL of your call.

· By December 10th (tentative deadline), you must send to Special Tracks Coordinator a list of the papers submitted

to your track, ordered according to their quality. You will also indicate potential panels that can be designed based on

authors that are likely to attend the conference. You are welcome to indicate your preferences for scheduling your session

- the time, the structure, and the order of presentations in your sessions.

· After program chairs announce the final list of accepted papers, you must send a list with the finalized track

organizing committee, including their affiliations; authors of accepted papers, and affiliations.

· Information regarding registration, camera-ready copy submission and accommodation will be sent to you to be

distributed to your participants/authors/committee members.

· You are responsible for having your accepted authors send their camera-ready versions by the deadline to be

announced to an address to be specified in due course. THIS DEADLINE WILL BE STRICT.

· You are responsible for chairing your track and controlling the length of presentations. If for some reason, you

cannot attend the conference, you must arrange for someone else in your committee to chair the track and inform us of the

same.

· FLAIRS will not pay any salaries or reimburse organizers for their time spent.

· Registration fee is NOT waived for track organizers. If you invite someone to present at your track, your invitee

is still expected to register for the conference.

IMPORTANT DATES

Deadline for proposals July 19, 2002

Notice of acceptance August 04, 2002

Deadline paper submissions October 25, 2002

Notification of acceptance January 7, 2002

Camera-ready deadline February 17, 2003