FLAIRS 2002

The 15th International FLAIRS Conference

Pensacola, Florida

Crown Plaza Pensacola Grand Hotel

May 16-18, 2002

Call for Special Track Proposals

"Deadline for submission of proposals on Friday 10 August 2001"

As the Special Tracks Coordinator of FLAIRS 2002, I would like to invite AI researchers to propose a special track for the 2002 International FLAIRS Conference, to be held at the Crown Plaza Pensacola Grand Hotel, Pensacola, Florida, May 16-18, 2002. A special track usually consists of presentation of papers in an AI subdiscipline or special field, refereed by researchers and practitioners in the field. Unlike workshops, where position papers and reports on initial and intended work are appropriate, papers selected for a special track should report on significant unpublished work suitable for publication as a conference paper.

If you are interested in proposing a special track, please send me a brief proposal as described below, by the deadline. The FLAIRS organizing committee will respond to you on the acceptance of the proposal by August 15, 2001. We expect this timetable to provide sufficient time for publicity of the special tracks.

If you know of some AI colleague who might be interested in proposing a track, please share this announcement with her/him or send me the e-mail address of the colleague.

The conference will provide an umbrella for running all special tracks. This entails affiliation with a well-known and well publicized conference, in addition to all the logistics of actually holding such a meeting. In the past, successful special tracks have gone on to be special issues of journals upon the initiative of the track program committee.

Find below list of four items to be included in your proposal to organize a special track, a detailed list of guidelines and responsibilities of track organizers for your information, important dates, and a (nonrestrictive) list of suggested topics. Please contact me with any questions that are not answered by the information below, or if you would like to find out more about proposing a special track for FLAIRS 2002.

I look forward to hearing from you,

Rosina Weber

FLAIRS 2002 Special Tracks Coordinator

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For more information, contact FLAIRS 2002 Special Tracks Coordinator:

Rosina Weber* weber@aic.nrl.navy.mil

Currently at the Navy Center for Applied Research in Artificial

Intelligence (NCARAI)

Naval Research Laboratory, Code 5515

4555 Overlook Avenue, SW

Washington DC 20375-5337

weber@aic.nrl.navy.mil

Telephone: (202) 767-2685

Fax: (202) 767-3172

*From September 1st at Drexel University

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DETAILS TO BE INCLUDED IN YOUR PROPOSAL TO ORGANIZE A SPECIAL TRACK

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1. Track Title

2. Organizational Structure

(a) Rough estimate of size (# of sessions / papers) Usually, 4-5 papers per session, 1-3 sessions per track

(b) Description of review process

3. Track Program Committee

4. Topics to include in your call for papers

GUIDELINES FOR AND RESPONSIBILITIES OF A SPECIAL TRACK ORGANIZER

· You are free to/responsible for choosing your organizing committee, consisting of researchers/practitioners in the field.

· You are free to decide the focus of your track, in consultation with your organizing committee.

· You are free to set any reasonable deadline for submission of works to your track. This deadline need not concur with the FLAIRS deadline.

· You will directly publicize and collect submissions.

· You are encouraged to independently publicize your track in newsgroups, websites, magazines etc.

· You must put up a web page to publicize your track and provide the Special Tracks Coordinator with the URL to link FLAIRS conference web page to it.

· You are entirely in charge of coordinating the reviews of your submissions, judging the papers for acceptance/rejection/presentation/publication in consultation with your organizing committee.

· You will directly notify authors of acceptance/rejection of submissions.

· By August 22, send a copy of your call for papers to the coordinator.

· By January 10th (tentative deadline), you must send to Special Tracks Coordinator two lists:

-one of accepted papers, authors and their affiliations;

-another of the finalized track organizing committee, including their affiliations.

· You are free to include invited talks in your first list, in consultation with your organizing committee.

· Information regarding registration, camera-ready copy submission and accommodation will be sent to you to be distributed to your participants/authors/committee members.

· You are responsible for having your accepted authors send their camera-ready versions by March 4, 2002 to an address to be specified in due course. THIS DEADLINE IS STRICT.

· You are welcome to indicate your preference for scheduling your session - the time, the structure, and the order of presentations in your sessions. Please be sure to do this no later than mid-April.

· You are responsible for chairing your track. If for some reason, you cannot attend the conference, you must arrange for someone else in your committee to chair the track and inform us of the same.

· FLAIRS will not pay any salaries or reimburse organizers for their time spent.

· Registration fee is NOT waived for track organizers. If you invite someone to present at your track, your invitee is still expected to register for the conference.

IMPORTANT DATES

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Call for Proposals announced July 10, 2001

Deadline for proposals August 3, 2001

Notice of acceptance August 15, 2001

Deadline paper submissions October 28, 2001

Notification of acceptance January 3, 2002

Camera ready deadline March 4, 2002