COM 570 Study Guide

Chapter 1:

1. In addition to the "cleanup work after a document is written," what other functions do editors perform?


2. In what ways is an editor's job a collaborative enterprise?


3. What two kinds of text editing do editors perform?


4. What is the editor's role in preparing documents for publication?


5. What is "the technical part of technical editing?"


6. What are the typical technical genres of writing that technical editors work on?


7. What are the qualifications for being a technical editor?



Chapter 2:

1. What aspects of a document do editors make choices about when they act as "reader's advocate?"


2. What is the difference between a document's text and its situation or context?


3. Why are most technical documents created?


4. Why should an editor "imagine the document as readers are interacting with it?"


5. In what ways might a reader's culture affect the use of a document?


6. In what two broad ways do readers respond to a document?


7. What is meant by a document's content, signals, and noise?


8. What is usability testing?



Chapter 3:

1. What is a subject matter expert?


2. What does it mean to say "Writers may have different degrees of ownership of the text?"


3. What makes editor-writer relationships become productive?


4. What are three ways to create and maintain productive and cooperative editor-writer relationships?


5. What are three ways for editors to communicate with writers?


6. What particular issues do editors need to consider when they communicate with international writers?


Chapter 4:

1. What are the two intended readers of editorial markup?


2. How should editorial marks be placed on the page?


3. What are the two purposes of marginal notes?


4. Why do punctuation, hyphens, and dashes require special editorial attention?


5. What are the purposes of queries to writers?


6. How should queries to writers be written?



Chapter 5:

1. When does markup of paper copy for the sake of a document's visual appearance occur?


2. What is the difference between procedural and structural markup?


3. What are tags?


4. What are the advantages of tags over editorial instructions?


5. What are document styles?


6. What are document templates?


7. What production efficiencies does tagging offer?


8. What advantages do standard templates offer companies?


9. What are markup languages like HTML and XML used for?


10. What do advanced content management systems do for companies that produce lots of documentation?



Chapter 6:

1. Why would any editor choose to work on paper documents in the age of electronic publishing?


2. What are the benefits of electronic editing?


3. What are the advantages of the traditional (paper) mark-up system?


4. What are the hazards to editors of heavy computer use?


5. What is automated typographic markup?


6. What is manual typographic markup?


7. What is electronic typographic markup?


8. What are electronic queries?


9. What editorial functions are possible with MS-Word's track changes feature?


10. What editorial functions are possible with MS-Word's comments feature?



Chapter 7:

1. What does it take to be a good copyeditor?


2. What are some basic standards that copyeditors use when they edit for correctness and consistency?


3. What are some components of a document that copyeditors check when they edit for accuracy?


4. When checking a document for accuracy, what should a copyeditor do?


5. What information is included in each of the three major sections of a long printed document?


6. What do copyeditors check for when examining illustrations?


7. What are the standard parts of illustrations?


8. What are some guidelines for the placement of illustrations in the text?


9. What are the typical steps in copyediting?



Chapter 8:

1. Why is consistency in a document important to readers?


2. What are five broad categories of consistency?


3. What are some examples of consistency in semantics, in syntax, and in style?


4. What are some examples of visual consistency?


5. What are included under consistency of mechanics?


6. What is meant by structural consistency?


7. What is meant by content consistency?


8. What various kinds of style guide do editors use?




Chapter 9:

1. What effect on readers do errors in spelling have?


2. What resources do editors have to check spelling?


3. What are the basic rules of capitalization?


4. Why do editors prefer less capitalization?


5. What are the basic rules and guidelines for using abbreviations?


6. What tasks confront editors over abbreviations?


7. What uses can readers make of abbreviations?



Chapter 10:

1. Of what use are grammar rules for writers, readers, and editors?


2. What are the various parts of speech?


3. What are the parts of a sentence?


4. What are the various kinds of phrase?


5. What are some common types of grammatical errors?


6. What is a systematic approach to editing for grammar?



Chapter 11:

1. What are the rules for punctuating compound and complex sentences?


2. What are the uses of the apostrophe, the comma, the colon, and the semicolon?


3. What are the differences between the hyphen and the em dash?


4. What does it mean to edit "top down?"



Chapter 13:

1. What is the difference between proofreading and copyediting?


2. What are the three goals of proofreading?


3. What are some guidelines for increasing one's effectiveness at proofreading?



Chapter 14:


1. What aspects of a document is comprehensive editing intended to address?


2. What should usually be done first--comprehensive editing or copyediting--and why?


3. What is comprehensive editing also known as?


4. What dimensions of the document does comprehensive editing focus on?


5. What principles is comprehensive editing based on?


6. What are the goals of comprehensive editing?


7. What factors may preempt comprehensive editing?



Chapter 15:


1. What do editors mean by the term style?


2. What do editors mean by the terms persona and tone?


3. What effects can editing for style have on the content of a document?


4. Where do editors get their guidelines to edit for style?


5. What aspects of a document do editors consider when they use context to make decisions about style?


6. What are three components in "the architecture of a sentence?"


7. What are three strategies for using sentence structure to reinforce meaning?


8. What sentence arrangements contribute to clarity and cohesion?


9. How can editors adjust sentence length to increase readability?


10. What structures make sentences seem longer and less comprehensible to readers?


11. Why are positive sentence structures preferable to negative ones?




Chapter 16:


1. In what order should editors evaluate documents for style?


2. What does it mean to say: "Editors can help writers to find their verbs?"


3. What are four ways to convey the action in a sentence accurately?


4. What are "all-purpose verbs" and why should they be avoided?


5. When are active verbs preferred?


6. When are passive verbs preferred?


7. What are the differences between abstract and concrete nouns?


8. What are three ways to choose nouns effectively?


9. When can stylistic choices seem discriminatory?



Chapter 17:


1. What are editors referring to when they use the term organization?


2. How can organization benefit readers and writers?


3. What is an editor's role in organizing a document according to tasks


4. What is meant by the phrase "whole-part relationship of documents?"


5. What is the recommended sequence of steps to edit for organization?


6. What are some examples of pre-established document structures?


7. What are some examples of readers' needs?


8. What is the point of arranging content from general to specific and from familiar to new?


9. What are some conventional patterns for organizing content?


10. Why should related content to grouped?


11. What are some ways to organize paragraphs for cohesion?




Chapter 21:


1. What are the chief differences between laws and codes of ethics?


2. What are the differences among the various forms of intellectual property: copyright, trademarks, patents, and trade secrets?


3. What is "work for hire?"


4. What is "fair use?"


5. How is permission to use copyrighted materials conveyed from owners to users?


6. Does copyright apply to online publications?


7. What aspects of product safety concern editors?


8. Why do editors need to be concerned about libel, fraud, and misrepresentation?


9. Who are the various stakeholders with interests in technical communications?


10. What professional responsibilities do technical communicators have?


11. What are ethical decisions in technical communication based on?


12. What role do policies play in the ethical practice of technical communication?



Chapter 24:

1. What is the point of creating a plan for client projects?


2. What are the essential components of a plan?


3. Why is a face-to-face conference with the client preferable to exchanging edited documents?


4. What are two general ways of reviewing a document during a client conference?


5. What are some key tasks to accomplish during a client conference?


6. How should the conference review of a writer's edited document be conducted?


7. Why is it better to share a clean rather than a marked up document with the writer?


8. What are three communication strategies for fostering effective relationships with writers?